Executive Assistant to the CEO

I look forward to receiving your application via e-mail to info@signer-beratungen.ch. If you have any questions, please contact me (Phone: 043 299 56 56).

My client is an international company with its office centrally located in Zug. On their behalf I am looking for a qualified and reliable personality as the

Executive Assistant to the CEO

In this challenging multitasking role you will be responsible for the following:

  • Acting as a liaison and first point of contact with internal and external customers, vendors, and team members
  • Responding to information requests, preparing the necessary documentation and ensuring follow-up actions
  • Reviewing and filtering and monitoring all external and internal incoming and outgoing correspondence
  • Coordinating messenger and courier service
  • Maintaining existing vendor and contact lists
  • Drafting clear, concise and accurate written communications, reports, presentations, and spreadsheets
  • Conducting research and generating reports by collecting data from various tools and/or consolidating it into reports
  • Managing the executive’s professional and personal calendar and meeting requests, coordinating appointments
  • Preparing meeting agendas to maximize time efficiency
  • Taking notes during meetings and writing summaries reports
  • Offsite planning like booking conference rooms and other meeting locations
  • Handling travel and lodging arrangements
  • Ordering missing supplies and maintaining inventory
  • Managing and reporting expenses

We are looking for a proactive and reliable team player with a demonstrated ability to balancing multiple priorities and with advanced communication skills. In detail you should have the following skill set:  

  • Several years of experience in a similar role on C-level 
  • Prioritizing and planning work activities while handling a high volume
  • Being able to work in a dynamic, fast-paced environment
  • Great attention to detail and high levels of thoroughness
  • Multiple spoken languages (English is the corporate language) 
  • Communicating clearly, both in writing and verbally
  • Analytical and problem-solving skills
  • Demonstrated proficiency in computer word processing, spreadsheet, and database applications
  • Friendly and engaging personality
  • Being trustworthy
  • Exceptionally resourceful, self-sufficient and punctual

If you are interested to learn more about this unique role you should not hesitate to submit your application by mail. 

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